Administrative Assistant

The Swansea Housing Authority is seeking a reliable and detail-oriented Administrative Assistant for a part-time position of 18 hours per week. The position oversees 64 EOHLC State Aided Elderly/Disabled Housing, 6 units of Federal Housing. Responsibilities include.

• Works with participants, service providers.
• Determine applicant eligibility for state regulations
• Calculate rent based on income and program guidelines
• Address issues between tenants and landlord owner and facilitating communication between them.
• Conduct annual and interim recertifications to ensure continued eligibility and compliance with EOHLC.
• Maintain accurate tenant / landlord records, both physical and computer-based, to ensure compliance.
• Prepare and submit required reports to EOHLC, including those related to program performance and compliance.
• Communicate with residents, landlords, service providers and others to ensure program compliance and address all issues.
• Order office supplies for the Authority
• Operate and manage a variety of office machines, such as: computer, scanner, copy machine, fax machine, postage machine and others.
• Maintain up-to-date information in the program’s computer system, including waiting list information and client records (CHAMP)
• Enter applications into CHAMP system
• Maintain up-to-date information in the program’s computer system, including waiting list information and client records
• Critical thinking skills, ability to work independently, and experience with a variety of populations, including low-income individuals and families
• Maintain a file system, some which are deemed to be of confidential nature
• Support the administrative staff by filing, mailing recertification documents, and other duties approved by the Executive Director.

Preference will be given to resume and cover letters which are submitted before 4: 00pm on Friday January 30, 2026

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